Edgar Cayce's A.R.E.

OTS 15-021

Human Resources Assistant

Posting Date: 9/14/15
Closing Date: 9/24/15

Job Title: Human Resources Assistant
Employee Classification: Non-Exempt (hourly)
Status/Hours:  Regular Part-Time, 20 hours/week
Department:  Human Resources (892)
Job Reports to/Evaluated By:  Human Resources Manager/annually 

Job Overview:

Under supervision, this position performs work of moderate difficulty in the functional areas of the human resources department to include recruitment/employment, benefits administration, employee relations and employment law compliance.

Job contingent upon satisfactory passing of standard background security check.

Responsibilities (include but are not limited to):

  • Assist human resources manager with recruiting responsibilities to include internal/web postings for new job opportunities; coordination of outside advertising and posting.
  • Maintain human resources “jobs” email address on daily basis; set up automatic receipt acknowledgements; maintenance/retention of applicant records.
  • Send out routine notifications, to include quarterly new employee orientations, performance reviews and follow up reminders related to administration of benefits.
  • Assist manager in administration of annual open enrollment event and follow-up process, annual employee performance appraisal process.
  • Ensure compliance related to update and maintenance of human resources policies/procedures, employee handbook; ensure employee notification compliance.
  • Benefits administration responsibilities to include communicating benefit information to employees, routine employee benefit enrollments/terminations for medical, dental, vision, group life, legal services, retirement 403(b) plan, membership benefits reporting.
  • Additional benefits administration responsibilities to include claims resolution, change reporting and invoice coding for payment approval.
  • File EEO-1 report annually; maintain confidential personnel/benefits files and records, reports and logs to conform to EEO regulations.
  • Conduct monthly reconciliation on benefit withholding accounts; advise manager of discrepancies and work with carrier and/or accounting in resolution and balancing of fund accounts.
  • Respond to routine phone/email inquiries regarding employment opportunities in compliance with application process; open/sort mail.
  • Perform other related duties, special projects and tasks as required and assigned.

Required Education and Experience:

  • A High School diploma or equivalent; and
  • Two years of college/technical school study in human resource management, business, or closely related subjects; and
  • Minimum two years’ experience in a computerized office environment required, to include online and hardcopy record keeping/reporting experience, database management, preferably in human resources administration; or
  • An equivalent combination of education and experience.

Required Knowledge, Skills, and Abilities:

  • Demonstrated knowledge of best practices of human resources administration, employment law compliance and confidential recordkeeping is required. 
  • Knowledge of philosophy and acceptance of the key principles in the Edgar Cayce readings, particularly kindness, active patience and a service orientation is required.
  • Excellent interpersonal/communication skills required--oral, written and listening--demonstrating cooperation, patience, diplomacy, persistence, kindness, and clarity.
  • Proficient computer skills required, including Microsoft Office (Word, Outlook, Excel, PowerPoint), demonstrating high visual acuity and close attention to detail and accuracy.
  • Demonstrated skills in managing functions requiring discretion and sensitivity required.
  • Required ability to maintain confidentiality of employee records, sensitive company information.
  • Required ability to set priorities among competing jobs, using values of importance to the organization, departmental needs, and urgency as some of the criteria.
  • Required ability to perform work under very broad supervision, using regular exercise of independent judgment.
  • Ability to use professional judgment while consistently maintaining control of concurrent projects, competing priorities and critical deadlines.
  • Ability to work independently as well as in a team environment; be knowledgeable, helpful, and congenial with mentors, other professionals and coworkers.
  • High degree of emotional intelligence and maturity – demonstrating adaptability, engagement, and enthusiasm.
  • A good sense of humor.

Scope and Impact:

  • Front-line position that regularly works with new and potential employees, all levels within the organization.
  • Position significantly impacts the first impression and image of the organization as an employer.

Special Job Requirements:

  • Job contingent upon satisfactory passing of standard background security check.

Physical Requirements:

  • Ability to experience prolonged sitting, some bending, stooping and stretching. 
  • Ability to move between buildings on uneven ground and to use staircases in historical buildings without elevators is required.
  • On occasion may be required to lift and carry up to 20 lbs.