Edgar Cayce's A.R.E.

OTS 15-009

Bookstore Sales and Receiving Associate I

Posting date: 05/15/2015
Closing date: 06/12/2015

Job Title: Bookstore Sales and Receiving Associate I
FLSA Classification: Non-Exempt (hourly)
Status & Hours: Regular Part-Time, 20-29 hours/week
Department: Bookstore (#610)
Position Reports To/Evaluated By: Bookstore Supervisor/Manager

Job Overview:

Under general supervision, perform a variety of shipping/receiving, pricing, coordinates stocking and other retail sales activities for the A.R.E. Bookstore; maintain the accuracy of inventory in assigned categories; process and distribute documentation with purchase orders; operate a computer and/or cash register; perform customer services such as selling, refunds, charges, and other customer assistance.

Responsibilities (include but are not limited to):


  • Responsible for picking up shipments off-site, using company vehicle.
  • Receives and inspects merchandise;
  • Logs in and reconciles invoices with purchase orders; returns canceled and damaged items to vendors; contacts vendors to determine status of delinquent orders as appropriate.
  • Responsible for sorting, pricing, shelving according to Bookstore’s pricing policy
  • Submits invoices to Bookstore Manager for final approval


  • Provide friendly and knowledgeable customer service in a retail setting to visitors, guests, conferees, members, students, faculty and staff, which includes greeting and acknowledging every guest, maintaining outstanding standards, solid product knowledge and all other components of customer service
  • Ensure that each customer receives outstanding customer service by providing a friendly environment including use of cash register point of sale system, and issuing returns or refunds of merchandise as necessary
  • Knowledgeable of all cash register operations - inclusive of proper procedures related to opening and closing the store
  • May assist with fulfillment of mail orders/special orders by phone and in person; maintain shipping information knowledge
  • Maintain an awareness of all product knowledge information, sales, promotions, upcoming conferences, and events
  • Protect the assets of A.R.E. through the secure handling of keys and money
  • Assist in floor moves, merchandising, display maintenance and store housekeeping
  • Assist in annual physical inventories
  • Other related duties as assigned

Required Education and Experience:

  • High school graduation or G.E.D. equivalency required.
  • Two years of previous retail, cashier or customer service experience required or any equivalent combination of experience and training; and/or
  • Two years experience in retail and/or shipping/receiving environment, preferably recent retail receiving, bookstore setting preferred

Required Knowledge, Skills and Abilities:

  • Must demonstrate the ability to exercise good, independent judgment in accord with the ideals, mission, and vision governing the work of A.R.E.
  • Knowledge of retail sales procedures; shipping and receiving procedures; inventory procedures; methods of invoicing, including discounts and taxes.
  • Knowledge of philosophy and acceptance of the key principles in the Edgar Cayce readings, particularly kindness, active patience and a service orientation highly desirable
  • Excellent problem solving, written and verbal communication skills to exchange information with a variety of individuals required
  • Demonstrated sensitivity to, and respect for, a diverse population
  • Must have strong skills in tact, diplomacy and willingness to be helpful
  • Perform complex technical and clerical duties related to purchasing supplies and materials
  • Working knowledge of business English, spelling and punctuation
  • Working knowledge of personal computers and familiarity with Point-of-Sale systems required.
  • Ability to process information/merchandise through computer system and POS register system
  • Ability to perform basic arithmetic computations and the ability to acquire skill in making arithmetic computations rapidly and accurately.
  • Ability to learn assigned clerical tasks readily and to adhere to prescribed routines.
  • Ability to follow oral and written instructions.
  • Must have the ability to stand for long periods of time and to stock shelves.
  • Must have the ability to move books and other merchandise on a regular basis.
  • Ability to work under broad supervision using independent judgment
  • High degree of emotional intelligence and maturity – demonstrating adaptability, engagement and enthusiasm.
  • A good sense of humor.

Special Job or Training Demands:

  • Ability to work a varied schedule including evenings and weekends required. 
  • Job contingent upon satisfactory passing of background security check.
  • Must have valid Virginia driver’s license; driving record to be submitted to A.R.E. insurance carrier as approved driver, company business.
  • Must be neat and clean in appearance and must wear appropriate business attire

Physical requirements:

  • Ability to perform physical activities, such as, but not limited to, lifting heavy items (up to 50 lbs. unassisted); bending, standing, climbing or walking is required.
  • Ability to stand for extended periods during the majority of the workday is required.
  • Ability to move between buildings on uneven ground and to use staircases in historical buildings without elevators is required.