Edgar Cayce's A.R.E.

OTS 15-011

General Accounting Coordinator

Posting Date: 6/18/15
Closing Date: 7/02/15

Job Title: General Accounting Coordinator
FLSA Classification: Non-Exempt (hourly)
Status & Hours: Regular Part-Time, 20-29 hours/week
Department: Finance (#886)
Position Reports To/Evaluated By: Finance Director

Job Overview:

Computerize, verify, record, and maintain numerical data for input/use in financial systems and maintaining financial records and statements for each entity: Association for Research and Enlightenment, Inc. (A.R.E.), Atlantic University (A.U.) and the Edgar Cayce Foundation (E.C.F.).

Provide assistance and key support as part of the accounting team in the preparation, coordination and execution of month-end close, monthly financial statements and annual audit. Responsible for key accounting functions, including preparation of sales and use tax returns, balance sheet reconciliations, and recording daily deposits.

Job contingent upon satisfactory passing of standard background security check.

Responsibilities (include but are not limited to):

  • Reconcile majority of balance sheet accounts to support month-end close 
  • File all sales and use tax returns.
  • Prepare A.U. and E.C.F. balance sheets.
  • Daily posting of all ARE cash and credit card deposits for all departments’ operations
  • Coordinate NSF’s and credit card chargebacks with other departments for proper revenue recognition
  • Coordinate daily cash/treasury function to include cash and credit card deposits, chargebacks and reconciliation of logs
  • Prepare monthly worksheets (merchant fees, sales tax, Aptify downloads, etc.) for documentation and preparation for monthly journal entries
  • Research cleared/outstanding checks through BB&T Treasury system.
  • Provide administrative support to Finance Director and Financial Services – including preparing and updating Excel schedules for financial reviews, reconciliations, and presentations.
  • Perform duties as outlined by company and department policy.
  • Run reports as requested or needed to support business operations
  • Perform other duties, special projects and tasks as needed.

Required Education and Experience:

  • Associate’s Degree in an Accounting, Business, or Finance related discipline required; and
  • Minimum of two years’ experience in general ledger accounting experience required; or
  • An equivalent combination of education and experience, which provides proficiency in the areas of responsibility, may be substituted for the education and experience requirements.

Required Knowledge, Skills, and Abilities:

  • Solid knowledge and comprehensive application of GAAP and internal controls required
  • Intermediate knowledge of and ability to use automated financial systems, accounting software applications and report writing required; MAS90 and/or BizNet Reporting highly preferred
  • Intermediate to advanced skills in Microsoft Office including Excel, MS Word, Outlook and Internet Explorer required.
  • Intermediate level of analytical, technical and problem solving skills required
  • Intermediate level of typing/data entry skills required, with high visual acuity and close attention to detail/accuracy required.
  • Excellent oral and written communication skills– demonstrating cooperation, patience, diplomacy, persistence, kindness, and clarity – is required.
  • Strong interpersonal skills, and an even temperament are required when interacting with fellow team members, other staff members and outside vendors
  • Required ability to set priorities among competing jobs, using values of importance to the organization, departmental needs, and urgency as some of the criteria.
  • Ability to meet deadlines consistently while working under broad supervision and exercising independent, professional judgment.
  • Ability to work in an organized manner and consistently follow-up on tasks.
  • Ability to maintain confidentiality of company sensitive/confidential information is required.
  • Ability to accept the key principles in the Edgar Cayce readings, particularly kindness, active patience and a service orientation is required.
  • High degree of emotional intelligence and maturity – demonstrating adaptability, engagement and enthusiasm.
  • A good sense of humor

Special Job Requirements:

  • Job contingent upon satisfactory passing of standard background security check.

Physical Requirements:

  • Ability to experience prolonged sitting, some bending, stooping and stretching. 
  • The ability to move between buildings on uneven ground and to use staircases in historical buildings without elevators is required.