Edgar Cayce's A.R.E.
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Helena Patti Children's Daycamp

POLICY & PROCEDURES: ARRIVAL/ DEPARTURE

Days and Hours of Operation

For the 2013 summer session, A.R.E./Helena Patti will be open Monday – Friday, 7:30am – 5:30pm from June 24- through July 19.

The center shall be open for any custodial parent(s) to visit and to observe their child at any time while the child is in the A.R.E/Helena Patti Camp program.

Arrival TimeArrival

Regular arrival time is between 9:00 am – 9:30am. At beginning of each day, the adult dropping the child off at Camp MUST SIGN IN their child each morning. This will include the time, the name of the adult dropping off the child, and the child’s name.

Early Arrival
Early arrival time (7:30am – 9:00am) is available for an additional weekly fee. SIGN IN procedures are the same as for regular arrival.

Late Arrival
Late Arrival is considered anytime after 9:30am. If you will be dropping the child off late, please phone the Camp Director immediately. Camp staff may need to adjust the daily schedule to accommodate. SIGN IN procedures are the same as for regular arrival.

Departure

Regular departure time is 4:00pm. The adult dropping the child off at Camp MUST SIGN OUT their child each afternoon. Only persons designated on the parental/guardian information sheet will be allowed to pick up the child from day camp. ID will be required if not on file. Only persons over the age of 18 may be designated to pick a child up.

Early Departure
If you need to pick up your child before 4:00pm, please notify the Camp staff upon you arrival. If it is an emergency, please call the Camp Administrator. Otherwise, call the Camp staff at the Gibbons House to make arrangements. SIGN OUT procedures are the same as for regular departure.

Late Departure
Late departure time (4:00pm – 5:30pm) is available for an additional weekly fee. SIGN OUT procedures are the same as for regular departure.

Emergency Departure Procedures

Your child’s safety is the Camp staff’s priority. An emergency drill is held on the first day of each week of Camp. If your child is unable to attend the first day of the week, a parent/guardian must sign a waiver stating that the child has been notified of the Camp emergency policies listed in the Parent/Camper Handbook.

In the case of an emergency concerning your child the following steps will be taken. In the case of a medical emergency, the appropriate medical professionals will be alerted and directed to reach the child as soon as possible.

The Camp Administrator or Camp Manager will contact the parent and give information as to where they can best meet their child.

In the case of a natural or national disaster, the children will remain at the Gibbons House until you arrive to pick them up. If the children are away on a field trip, the Day Camp staff will return them to the Gibbons House as soon as is safely possible.

In the event that the Oceanfront/Camp must be evacuated, Camp staff will transport your child to the A.R.E.’s Youth House located at 2287 Landstown Road, Virginia Beach, VA. The route taken, unless otherwise directed by law enforcement, is included in the Parent/Camper Manual.

Parent/Camper Handbook. SIGN OUT procedures are the same as for regular departure.

If your child is not picked up during Emergency Departure, he/she will remain with the Camp Administrator or Camp Manager until arrangements can be made to meet at the Gibbons House, Youth House, or other location. SIGN OUT procedures are the same as for regular departure.


Happy Camper iconEdgar Cayce's A.R.E. Patti Day Camp
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